Office Manager Country - Fixed Term Contract

Office Manager Country - Fixed term contract for 5 months

Within your #OneTea

mThe Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies

.
Your main responsibilities

:-HR activiti

es-Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc

.)-Support newcomers' onboarding and provide them with all the necessary environment for their j

ob-Organize meetings for the different tea

ms-Ensure Internal Group communications are released and understood within the si

te-Manage personnel administration (management of employment contracts and addendums, various legal documents, etc

.)-Ensure compliance with the local legal framewo

rk-Realization of monthly HR repor

ts-Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR departme

nt-Control the proper execution of the payroll cycle by the accounting fi

rm-Follow-up training requests in collaboration with the Training Cent

er-Organize internal events in accordance with Group policies (thematic, budget, etc

.)Financial and legal activiti

es-Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc

.)-Guarantee the reliability of our commercial contracts and our website's provisio

ns-Manage clients' requests in legal matters and relay to the Group's legal department when need

ed-Manage requests from local authoriti

es-Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasu

ry-Validate customer payments in our internal too

ls-Management of customer refun

ds-Provide budget and forecast reports when required from the different departmen

ts-Control the proper execution and the respect of deadline of the financial repor

ts-Compile monthly accounting reports and liaise with HQ accounting tea

ms-Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedur

esSite Administrati

on-Ensure the application, respect and update of health and safety polici

es-Make the necessary purchases for the good supply of the site (supplies, consumables, etc

.)-Liaise with other offices, contractors, suppliers and other organizatio

ns
Your future imp

act
In 6 mo

nths-Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including fina

nce.
And in 1

year-Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these a

reas.-Facilitate the transition to a new office loca

tion.
Skills req

uired :
TECHNICA

L SKILLS-Excellent administrative and accounting k

nowledge-Execute and control a payroll

process-Experience in office ma

nagement-Experience in Human Resources management app

reciated-Good level of English and Po

rtuguese
SO

FT SKILLS-Ability to coordinate different teams/departments, te

am player-Client

oriented-Excellent interperson

al skills-Good management of stress, time and p

riorities-Organization

al skills-Ve