Project Support Officer

Axial Project Support Analyst

Location: LisbonContract: PermanentWoking Pattern: Hybrid - 3 Days in Office per week / 2 Days remote

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our offices are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

AstraZeneca believes in a culture of lifelong learning. To support your professional growth, we offer wide-ranging opportunities for learning and development.

ABOUT AXIAL:

We are one purpose-led global organisation. The enablers and innovators, ensuring that we can fulfil our mission to push the boundaries of science and discover and develop life-changing medicines. We take pride in working close to the cause, opening the locks to save lives, ultimately making a massive difference to the outside world.

AstraZeneca (AZ) is in a period of strong growth and our employees have a united purpose to make a difference to patients around the world who need both our medicines and the ongoing developments from our science. In this journey AZ must continue to work across borders and with partners and new colleagues in a fast and seamless way. The ambition, size and complexity of the organisation, coupled with the opportunities afforded by new technology, has led the Board to approve a large-scale transformation programme – Axial.

The Axial Programme will be powered by S/4HANA a new ERP (Enterprise Resource Planning) system which will be implemented right across the organisation and will provide our business with standardised processes, enhanced financial management, common data and real time reporting, transforming the way we work through our entire supply chain - from bench to patient.

The new system will be used by more than 20,000 employees daily, is foundational to all AZ entities and is central to most core business processes. This is a once in a generation programme for AstraZeneca and will shape our ways of working globally for many years to come.

The Axial programme needs the best talent to work in it. Whether it’s the technical skills, business understanding or change leadership, we want to ensure we have the strongest team deployed throughout. We are aiming to deliver a world class change programme that leaves all employees with a fuller understanding of their role in the end-to-end nature of our global company. This programme will provide AZ with a competitive edge, to the benefit of our employees, customers and patients.

ABOUT THE ROLE:

The Axial Project Support Analyst sits in central Global team led by the Operational Excellence Director and provides underpinning support to assist with the delivery of critical initiatives needed to ensure the success of the Programme.  Day to day you will be working with Project Managers, Technology Leads and Management teams to maintain excellent programme governance, data quality and ensure timely delivery of programme artefacts e.g. reporting, RAIDs log management, action trackers etc

You will collaborate across the programme teams to drive programme efficiencies and set working standards. Deliver, through a data driven mind set, offering unhindered working solutions whilst driving operational effectiveness.  

TYPICAL ACCOUNTABILITIES

• Analysing project data and producing insights to optimize performance.
• Identifying problems and shortfalls and proposing solutions
• Providing operational support such as liaising with stakeholders, tracking timelines, etc
• Management of RAID Logs
• Preparing, reviewing, and maintaining technical project documentation and reports
• Identify and drive process improvements.
• Management of Status Plans
• Facilitation of meetings/workshops
• Communication Plans and engagement methodologies are in place and effectively used.
• Work as part of cohesive Project Support team across a multidisciplinary team including vendors, offshore, inhouse delivery teams in the UK, US, India and Mexico
• Support continued development of a world-class programme support office capability and ensure that best practice is reinforced.

This is a fast-paced demanding environment that requires the Project Analyst to have a collaborative, approach and know how develop and work with successful teams.

Education, Qualifications, Skills and Experience

Essential:

• Knowledgeable in all phases of the project management life cycle.
• Proven project analyst / project management experience for complex global organization
• Strong data driven approach
• Expert in Stakeholder management and communication with Business and IT areas
• Strong team player to be able to work across the program team and communicate in business and technical terms
• Excellent organisation, communication and presentation skills.
• Capable of working in a direct and matrix organization, driving collaboration across businesses, IT and partner functions
• Strong critical thinking, analytical, and problem-solving skills.
• Experience of collaboration platforms and tools for project delivery – e.g. in MS Office, ServiceNow, JIRA, Smartsheet, SharePoint, Teams, PowerBi
• Can thrive under pressure managing multiple deliverables whilst determining and applying appropriate prioritisation

Desirable:

• Project / Programme Management certifications

• Experience in Agile/SAP Activate delivery execution across projects

• Experience working in a global organization where stakeholders and project team members are geographically dispersed
• Pharmaceutical industry experience and/or experience of delivery in a highly-regulated environment

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn't mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Are you ready to make a difference? Apply today!

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.